--- title: "Update a non-inventory item" method: POST path: "/quickbooks-desktop/non-inventory-items/{id}" --- # Update a non-inventory item `POST /quickbooks-desktop/non-inventory-items/{id}` Updates a non-inventory item. You can modify either `salesOrPurchaseDetails` or `salesAndPurchaseDetails`, but the item must keep the same configuration it was created with. When you change `postingAccount`, `incomeAccount`, or `expenseAccount`, include the matching `updateExistingTransactions...` flag so QuickBooks applies the new account to existing transactions and doesn’t reject the update when historical activity is present. ## Path parameters - `id` string, required — The QuickBooks-assigned unique identifier of the non-inventory item to update. ## Headers - `Conductor-End-User-Id` string, required — The ID of the End-User to receive this request. ## Request body - object - `revisionNumber` string, required — The current QuickBooks-assigned revision number of the non-inventory item object you are updating, which you can get by fetching the object first. Provide the most recent `revisionNumber` to ensure you're working with the latest data; otherwise, the update will return an error. - `name` string — The case-insensitive name of this non-inventory item. Not guaranteed to be unique because it does not include the names of its hierarchical parent objects like `fullName` does. For example, two non-inventory items could both have the `name` "Printer Ink Cartridge", but they could have unique `fullName` values, such as "Office Supplies:Printer Ink Cartridge" and "Miscellaneous:Printer Ink Cartridge". Maximum length: 31 characters. - `barcode` object — The non-inventory item's barcode. - `value` string — The item's barcode value. - `assignEvenIfUsed` boolean — Indicates whether to assign the barcode even if it is already used. - `allowOverride` boolean — Indicates whether to allow the barcode to be overridden. - `isActive` boolean — Indicates whether this non-inventory item is active. Inactive objects are typically hidden from views and reports in QuickBooks. Defaults to `true`. - `classId` string — The non-inventory item's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default. - `parentId` string — The parent non-inventory item one level above this one in the hierarchy. For example, if this non-inventory item has a `fullName` of "Office Supplies:Printer Ink Cartridge", its parent has a `fullName` of "Office Supplies". If this non-inventory item is at the top level, this field will be `null`. - `sku` string — The non-inventory item's stock keeping unit (SKU), which is sometimes the manufacturer's part number. - `unitOfMeasureSetId` string — The unit-of-measure set associated with this non-inventory item, which consists of a base unit and related units. - `forceUnitOfMeasureChange` boolean — Indicates whether to allow changing the non-inventory item's unit-of-measure set (using the `unitOfMeasureSetId` field) when the base unit of the new unit-of-measure set does not match that of the currently assigned set. Without setting this field to `true` in this scenario, the request will fail with an error; hence, this field is equivalent to accepting the warning prompt in the QuickBooks UI. NOTE: Changing the base unit requires you to update the item's quantities-on-hand and cost to reflect the new unit; otherwise, these values will be inaccurate. Alternatively, consider creating a new item with the desired unit-of-measure set and deactivating the old item. - `salesTaxCodeId` string — The default sales-tax code for this non-inventory item, determining whether it is taxable or non-taxable. This can be overridden at the transaction-line level. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks Desktop. If QuickBooks Desktop is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it assigns the default non-taxable sales-tax code configured in the company file to all sales. - `salesOrPurchaseDetails` object — Details for non-inventory items that are exclusively sold or exclusively purchased, but not both. This typically applies to non-inventory items (like a purchased office supply that isn't resold) or service items (like consulting services that are sold but not purchased). **IMPORTANT**: You cannot specify both `salesOrPurchaseDetails` and `salesAndPurchaseDetails` when modifying a non-inventory item because an item cannot have both configurations. - `description` string — A description of this item. - `price` string — The price at which this item is purchased or sold, represented as a decimal string. - `pricePercentage` string — The price of this item expressed as a percentage, used instead of `price` when the item's cost is calculated as a percentage of another amount. For example, a service item that costs a percentage of another item's price. - `postingAccountId` string — The posting account to which transactions involving this item are posted. This could be an income account when selling or an expense account when purchasing. - `updateExistingTransactionsAccount` boolean — When `true`, applies the new account (specified by the `accountId` field) to all existing transactions associated with this item. This updates historical data and should be used with caution. The update will fail if any affected transaction falls within a closed accounting period. If this parameter is not specified, QuickBooks will prompt the user before making any changes. - `salesAndPurchaseDetails` object — Details for non-inventory items that are both purchased and sold, such as reimbursable expenses or inventory items that are bought from vendors and sold to customers. **IMPORTANT**: You cannot specify both `salesAndPurchaseDetails` and `salesOrPurchaseDetails` when modifying a non-inventory item because an item cannot have both configurations. - `salesDescription` string — The description of this item that appears on sales forms (e.g., invoices, sales receipts) when sold to customers. - `salesPrice` string — The price at which this item is sold to customers, represented as a decimal string. - `incomeAccountId` string — The income account used to track revenue from sales of this item. - `purchaseDescription` string — The description of this item that appears on purchase forms (e.g., checks, bills, item receipts) when it is ordered or bought from vendors. - `purchaseCost` string — The cost at which this item is purchased from vendors, represented as a decimal string. - `purchaseTaxCodeId` string — The tax code applied to purchases of this item. Applicable in regions where purchase taxes are used, such as Canada or the UK. - `expenseAccountId` string — The expense account used to track costs from purchases of this item. - `preferredVendorId` string — The preferred vendor from whom this item is typically purchased. - `updateExistingTransactionsIncomeAccount` boolean — When `true`, applies the new income account (specified by the `incomeAccountId` field) to all existing transactions that use this item. This updates historical data and should be used with caution. The update will fail if any affected transaction falls within a closed accounting period. If this parameter is not specified, QuickBooks will prompt the user before making any changes. - `updateExistingTransactionsExpenseAccount` boolean — When `true`, applies the new expense account (specified by the `expenseAccountId` field) to all existing transactions that use this item. This updates historical data and should be used with caution. The update will fail if any affected transaction falls within a closed accounting period. If this parameter is not specified, QuickBooks will prompt the user before making any changes. ## Response `200` Returns the updated non-inventory item. - QbdNonInventoryItem - `id` string, required — The unique identifier assigned by QuickBooks to this non-inventory item. This ID is unique across all non-inventory items but not across different QuickBooks object types. - `objectType` 'qbd_non_inventory_item', required — The type of object. This value is always `"qbd_non_inventory_item"`. - `createdAt` string, required — The date and time when this non-inventory item was created, in ISO 8601 format (YYYY-MM-DDThh:mm:ss±hh:mm), which QuickBooks Desktop interprets in the local timezone of the end-user's computer. - `updatedAt` string, required — The date and time when this non-inventory item was last updated, in ISO 8601 format (YYYY-MM-DDThh:mm:ss±hh:mm), which QuickBooks Desktop interprets in the local timezone of the end-user's computer. - `revisionNumber` string, required — The current QuickBooks-assigned revision number of this non-inventory item object, which changes each time the object is modified. When updating this object, you must provide the most recent `revisionNumber` to ensure you're working with the latest data; otherwise, the update will return an error. - `name` string, required — The case-insensitive name of this non-inventory item. Not guaranteed to be unique because it does not include the names of its hierarchical parent objects like `fullName` does. For example, two non-inventory items could both have the `name` "Printer Ink Cartridge", but they could have unique `fullName` values, such as "Office Supplies:Printer Ink Cartridge" and "Miscellaneous:Printer Ink Cartridge". - `fullName` string, required — The case-insensitive fully-qualified unique name of this non-inventory item, formed by combining the names of its hierarchical parent objects with its own `name`, separated by colons. For example, if a non-inventory item is under "Office Supplies" and has the `name` "Printer Ink Cartridge", its `fullName` would be "Office Supplies:Printer Ink Cartridge". **NOTE**: Unlike `name`, `fullName` is guaranteed to be unique across all non-inventory item objects. However, `fullName` can still be arbitrarily changed by the QuickBooks user when they modify the underlying `name` field. - `barcode` string, nullable, required — The non-inventory item's barcode. - `isActive` boolean, required — Indicates whether this non-inventory item is active. Inactive objects are typically hidden from views and reports in QuickBooks. Defaults to `true`. - `class` object, nullable, required — The non-inventory item's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `parent` object, nullable, required — The parent non-inventory item one level above this one in the hierarchy. For example, if this non-inventory item has a `fullName` of "Office Supplies:Printer Ink Cartridge", its parent has a `fullName` of "Office Supplies". If this non-inventory item is at the top level, this field will be `null`. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `sublevel` number, required — The depth level of this non-inventory item in the hierarchy. A top-level non-inventory item has a `sublevel` of 0; each subsequent sublevel increases this number by 1. For example, a non-inventory item with a `fullName` of "Office Supplies:Printer Ink Cartridge" would have a `sublevel` of 1. - `sku` string, nullable, required — The non-inventory item's stock keeping unit (SKU), which is sometimes the manufacturer's part number. - `unitOfMeasureSet` object, nullable, required — The unit-of-measure set associated with this non-inventory item, which consists of a base unit and related units. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `salesTaxCode` object, nullable, required — The default sales-tax code for this non-inventory item, determining whether it is taxable or non-taxable. This can be overridden at the transaction-line level. Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks Desktop. If QuickBooks Desktop is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it assigns the default non-taxable sales-tax code configured in the company file to all sales. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `salesOrPurchaseDetails` QbdSalesOrPurchaseDetails, required - `description` string, nullable, required — A description of this item. - `price` string, nullable, required — The price at which this item is purchased or sold, represented as a decimal string. - `pricePercentage` string, nullable, required — The price of this item expressed as a percentage, used instead of `price` when the item's cost is calculated as a percentage of another amount. For example, a service item that costs a percentage of another item's price. - `postingAccount` object, nullable, required — The posting account to which transactions involving this item are posted. This could be an income account when selling or an expense account when purchasing. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `salesAndPurchaseDetails` QbdSalesAndPurchaseDetails, required - `salesDescription` string, nullable, required — The description of this item that appears on sales forms (e.g., invoices, sales receipts) when sold to customers. - `salesPrice` string, nullable, required — The price at which this item is sold to customers, represented as a decimal string. - `incomeAccount` object, nullable, required — The income account used to track revenue from sales of this item. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `purchaseDescription` string, nullable, required — The description of this item that appears on purchase forms (e.g., checks, bills, item receipts) when it is ordered or bought from vendors. - `purchaseCost` string, nullable, required — The cost at which this item is purchased from vendors, represented as a decimal string. - `purchaseTaxCode` object, nullable, required — The tax code applied to purchases of this item. Applicable in regions where purchase taxes are used, such as Canada or the UK. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `expenseAccount` object, nullable, required — The expense account used to track costs from purchases of this item. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `preferredVendor` object, nullable, required — The preferred vendor from whom this item is typically purchased. - `id` string, nullable, required — The unique identifier assigned by QuickBooks to this object. This ID is unique across all objects of the same type, but not across different QuickBooks object types. - `fullName` string, nullable, required — The fully-qualified unique name for this object, formed by combining the names of its parent objects with its own `name`, separated by colons. Not case-sensitive. - `externalId` string, nullable, required — A globally unique identifier (GUID) you, the developer, can provide for tracking this object in your external system. This field is immutable and can only be set during object creation. - `customFields` QbdCustomField[], required — The custom fields for the non-inventory item object, added as user-defined data extensions, not included in the standard QuickBooks object. - `ownerId` string, required — The identifier of the owner of the custom field, which QuickBooks internally calls a "data extension". For public custom fields visible in the UI, such as those added by the QuickBooks user, this is always "0". For private custom fields that are only visible to the application that created them, this is a valid GUID identifying the owning application. Internally, Conductor always fetches all public custom fields (those with an `ownerId` of "0") for all objects. - `name` string, required — The name of the custom field, unique for the specified `ownerId`. For public custom fields, this name is visible as a label in the QuickBooks UI. - `type` 'amount_type' | 'date_time_type' | 'integer_type' | 'percent_type' | 'price_type' | 'quantity_type' | 'string_1024_type' | 'string_255_type', required — The data type of this custom field. - `value` string, required — The value of this custom field. The maximum length depends on the field's data type. --- [API](https://skmtc.net/conductor-is/apis/conductor-api.md) · [All operations](https://skmtc.net/conductor-is/apis/conductor-api/llms.txt) · [OpenAPI document](https://skmtc-service-staging.skmtc.workers.dev/v1/apis/conductor-is/conductor-api/versions/0b07b3ebe160/schema)